Please note these clarifications:

- This position requires daily presence at Headquarters in Fairfax, VA. If you are not local, please advise as to your willingness to relocate

- This is an Officer-level position with considerable scope of responsibility

- This is not an administrative/executive assistant role

RESPONSIBLE TO: Executive Vice President and NRA Board of Directors
COORDINATES WITH: NRA Officers, Board of Directors, Executive Council, internal divisions of NRA, committee chairmen and committee secretaries.

DUTIES AND RESPONSIBILITIES: To carry out responsibilities described in the NRA Bylaws, or otherwise assigned by NRA Board policy or by the Executive Vice President. Understands and provides guidance on NY State non-profit laws and regulations to ensure compliance. Annual Meetings: Works with NRA elected officers and the NRA Shows and Exhibits staff to coordinate Board and committee in the context of NRA Annual Meetings. Serves as secretary for Annual Meeting of Members (supervising room setup, conducting roll call, presenting resolutions, and preparing minutes).

Board and Committee Meetings: Works with the Meeting Site Selection Committee to choose locations for fall and winter Board meetings. Works with fellow officers, committee chairmen, and staff to develop meeting schedule. Works with the President and parliamentarian to draft the proposed meeting agenda. Documents actions at meetings. After meetings, prepares draft minutes for distribution to Board, Executive Council, officers, and staff. Trains and advises committee secretaries on duties and procedures. Reviews and supervises production and distribution of committee reports and other meeting documents, and coordinates referral of actions between committees and the full Board.

Executive Committee Meetings: Serves as secretary to the Executive Committee. Works with President to call meetings and issue required notices. Documents actions at meetings. After meetings, prepares draft minutes and committee reports.

Election of Directors: Serves as secretary for the NRA Nominating Committee. Supervises compilation of suggested candidates, collection of candidate biographical questionnaires, and distribution of completed questionnaires to the Nominating Committee. Documents actions at meetings, and prepares draft minutes and committee reports. Serves as secretary for the Committee on Elections. Coordinates processing of member petitions (both paper and online) to nominate Directors, and oversees tabulation of signatures. Writes and coordinates reports, letters and memoranda to inform members, candidates, Board and Executive Council members, and staff about the nomination and election process, as well as election results delivered by tabulation vendors.
Reviews nominees' biographical statements for the NRA Official Journal for compliance with NRA Bylaws and Board policy. Review Official Journal campaign advertising for compliance with Board policy. Coordinates NRA Media, Membership and Information Services' roles in the election. Reviews ballot package for accuracy and completeness, and compliance with NRA Bylaws and Board policies.

Committee Assignments and Official Directory: Assists the President in making committee assignments, notifying appointees, and creating final committee rosters. Responsible for reviewing and approving official directory for printing and periodic updating.

NRA Bylaws: Works with the Office of General Counsel and outside counsel in interpreting and carrying out provisions of bylaws. Supervises updating and printing of new bylaws. Provides notice of proposed bylaw amendments to the Board of Directors. Coordinates any Bylaw amendments that have to be voted upon by the members to be included in the Director election ballot package.

Board Policy: Reviews official minutes and maintains documentation of all Board-adopted NRA policies.

Conflict of Interest Policy: Distributes annual Financial Disclosure Questionnaires to officers, directors, and senior staff. Collects completed questionnaires and compiles results for Audit Committee and auditor review.

Board Communications: Transmits messages to Board and Executive Council on behalf of NRA officers. Supervises maintenance of a secure board portal for communication with Board and for officers' and directors' access to NRA documents.

Intellectual Property: Responsible for review and approval of uses of NRA intellectual property, including execution of licensing agreements. Chairs an Intellectual Property Panel that reviews and decides on novel uses of NRA intellectual property.

Archives: Oversees maintenance of NRA archival documents and artifacts. Conducts or directs searches for corporate documents in connection with legal matters or historical research.

Federal Firearms License: Serves as the 'responsible person' under federal law for the NRA headquarters Federal Firearms License. Works with National Firearms Museum staff to ensure compliance with federal law and with NRA policy regarding use of the license and inventory of firearms

REQUIRED EDUCATION: College education or equivalent business experience. Law degree (JD) and Bar admission preferred.

REQUIRED BACKGROUND: Knowledge of National Rifle Association history, programs and activities, including activities of NRA Board of Directors, function of committees and the interaction between the staff, the committees and the Board. Project management and supervisory experience. Knowledge of NY non-profit laws and regulations.

REQUIRED SKILLS AND CHARACTER TRAITS:
1. High personal integrity; willingness to deal firmly and impartially with Board members, candidates, and others.
2. Ability to make appropriate decisions under pressure; adaptable and flexible in dealing with changes on short notice, or in addressing unforeseen circumstances.
3. Ability to work closely with top level management in sensitive and confidential matters.
4. Familiarity with principles of corporate governance and nonprofit law.
5. Working knowledge of basic parliamentary procedure.
6. Excellent oral and written communication skills (ability to write and edit meeting minutes, letters, reports, etc.). Excellent grammar, spelling, and proofreading skills.
7. Introspective and analytical skills.
8. Ability to travel for several days at a time, at least three times a year, to staff NRA Board meetings and Annual Meetings of Members.
9. Ability to handle multiple simultaneous responsibilities. Ability to react to and handle stressful situations. Mature judgment; poise and self-assurance; sensitivity and diplomacy in dealing with others; strong interpersonal skills; reliability; dedication to the job and to the mission of the NRA.