The Technical Content Coordinator is a role that focuses on execution, providing operational and administrative support to AACE International’s technical programs, with a primary emphasis on developing standards, recommended practices, and peer-reviewed technical papers.
Reporting to the Director of Technical Guidance, this position enhances technical workflows by adding capacity, consistency, and follow-through through the coordination of documentation, schedules, and communication with volunteer committees and subject matter experts. The role also provides secondary support for the AACE International Conference & Expo, including the abstract and paper submission process, as well as technical seminars.
This role is designed for a highly organized individual who takes direction well, manages details reliably, and ensures work moves forward smoothly through established processes.
Core Responsibilities
Provide administrative and coordination support for the development of AACE standards, recommended practices, and technical papers.
Maintain consistency, version control, and documentation across technical deliverables.
Maintain organized records, files, and communications related to technical content development.
Collaborate with internal staff to ensure smooth handoffs and clear communication.
Track workflows, milestones, and documentation from concept through publication.
Support efforts to reduce cycle time and bottlenecks in technical content development.
Schedule and coordinate meetings, manage communications, prepare agendas, and record outcomes to ensure timely follow-up with volunteers.
Keep committees on track with established timelines, requirements, and processes.
Serve as trusted staff support to technical committees, subcommittees, and working groups.
Respond to procedural questions and escalate substantive or political issues to the Director of Technical Guidance.
Coordinate logistics and materials for technical education offerings, including the technical seminars and sessions for the Conference & Expo.
Support instructors and subject matter experts with scheduling, documentation, and preparation.
Assist with aligning technical education content, standards, and recommended practices under direction.
Provide direct support to the Director of Technical Guidance, including task tracking and follow-through.
This position reports to the Director of Technical Guidance and does not have direct reports.
Qualifications and Professional Profile
Expert-level proficiency with various Microsoft Office applications (primarily Word, Excel, and Visio) is required. Microsoft Office Specialist (MOS) certification preferred.
Clear, professional written communication skills.
Strong organizational skills with attention to detail and follow-through.
Ability and interest in learning new systems and applications.
An analytical mindset with the ability to problem-solve.
Prior exposure to standards development, technical documentation, or professional education is a plus.
Ability to manage multiple tasks and deadlines simultaneously.
One to three years of experience in an administrative, coordination, or project support role.
Comfort working with volunteers, committees, and subject matter experts.
Travel 10–15% of the time to support the Technical Board.
Experience in an association, nonprofit, or professional society environment is preferred but not required.
A bachelor’s degree in a field emphasizing writing, organization, or project coordination is preferred.
AACE International is a global association, celebrating its 70th anniversary in 2026. We serve cost engineering and project controls professionals in over 90 countries who develop major complex assets. We are a modern, virtual office organization dedicated to growth, innovation, and enhancing our global impact through technical guidance, education, and certification. Our team values initiative, collaboration, and continuous improvement, and we provide an environment where professionals can build meaningful, long-term careers.
An extensive benefits package enhances our commitment to our team's success. The benefits package includes:
- Comprehensive health coverage: Medical, dental, and vision insurance provided
- Robust retirement planning: 403(b) plan available
- Financial security: Life and disability insurance for added protection
- Flexible financial options: Health savings and flexible spending accounts are offered
- Well-being and work-life balance: Paid time off, compressed work schedule option, and fully remote work format