Hybrid (Rockville, MD)
Washington, D.C.
New England
Arlington, Virginia
Alexandria, VA
Washington, D.C.
Posted: 03-Sep-24
Location: Hybrid (Rockville, MD)
Type: Full Time (Remote & In Office)
Categories:
Salary Details:
Required Education:
Additional Information:
The Pediatric Nursing Certification Board (PNCB) is the largest and most essential organization for the certification, continuing education, and competency development of nursing professionals who provide care for children, adolescents, and young adults. Our programs are recognized by every state board of nursing in the nation. At PNCB, our mission is to be a driving force for quality in pediatric nursing globally.
PNCB is looking for an experienced, full-time, Administrative Assistant (AA) to support the Executive Office. The Administrative Assistant will provide high-level administrative support to the Chief Executive Officer (CEO) and other senior staff. This job description is written in general terms as the goal is to have more than one dedicated assistant carrying out the work of the Executive Office and providing support to the Senior Team for special projects. The AAs are expected to collaborate to ensure that all responsibilities are covered effectively and set the CEO as well as the organization up to succeed.
The Administrative Assistant must be highly organized and collaborative in nature to ensure all tasks and projects are carried out timely and to the satisfaction of the CEO.
PNCB offers competitive salary ranges and generous benefits along with a great team environment. For the second year in a row, PNCB is a certified Great Place to Work! Our organizational culture is based on the staff core values of Integrity, Teamwork and Approachability, Responsive Communication and Service, Supportiveness, and Excellence.
Essential Job Duties
- Provides high-level administrative support and assistance to the CEO.
- Performs clerical and administrative tasks including drafting letters, memos, emails, reports, and other documents that may include power point slide decks for presentations.
- Assist the CEO with credit card expense reporting and volunteer reimbursement processing.
- Updates the organizational documents including calendars, rosters, and manuals.
- Working with the PNCB Meetings and Operations Manager coordinates accommodations for staff and volunteers as needed for Board and Committee meetings.
- Schedules and attends meetings to support the CEO and other leaders by taking notes and recording minutes.
- Receives incoming communications, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining record and files in accordance with organization policies and procedures.
- Performs additional duties as assigned by the CEO or their designee.
- Provides support to strategic work projects as assigned.
Perform other duties and special projects as assigned.
PNCB operates on a hybrid schedule. Staff work in the office 1 day per week and remotely 4 days per week subject to change based upon organizational needs. Employees are responsible for maintaining a remote environment conducive to conducting business with their own reliable, secure internet. PNCB provides all other equipment.
Required Knowledge and Skills:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Resourceful and able to work independently.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Ability to adapt to changing priorities.
- Experience supporting executives at in-person meetings to include on-site logistics (audio visual, set-up and troubleshooting issues with the venue).
- Extremely proficient with Microsoft Office Suite including Outlook, Excel, and PowerPoint.
- Extremely proficient at facilitating virtual meetings using MS Teams and Zoom.
Education and Experience:
- High school diploma required; bachelor’s degree preferred; associate degree required.
- At least five years of related experience at the executive support (C-suite) level required.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Cover letter, resume, and salary requirements should be sent to hr@pncb.org
Phone calls will not be accepted.