The ideal candidate is organized, energetic, forward-thinking, and creative. This position requires an individual with the ability to work efficiently on several projects at one time, is results oriented, has prioritization skills, and able to adapt to a fast-paced, changing environment. This position entails cross-departmental interaction with PDA staff and provides advanced administrative support to the Logistics team.
Duties & Responsibilities
The Senior Coordinator, Logistics is responsible for supporting the department by:
Preparing, managing, and following timelines;
Drafting, reviewing, sending, and/or receiving internal and external correspondence;
Coordinating, inventorying, ordering, maintaining, packing, and/or unpacking supplies and shipments;
Proofing and printing materials for distribution at events, e.g., program agendas, attendee lists, promotional flyers, etc.;
Assisting at in-person events, including event set up and tear down, customer service, speaker management, etc.;
Updating logistics content in promotional materials and on the website;
Assisting with different logistics functions as assigned, including, but not limited to: contracting, researching, rooming lists, resume, BEOs, special events, invite lists, working with DMCs, data entry, compiling reports, tracking data/results, customer service, etc.
Providing support for other duties as assigned.
Bachelor’s Degree in a related field and 2-3 years related experience/training and education in office administrative responsibilities and/or event support.
Travel Must be available for travel (approximately 10%), some evenings, and weekends.
To perform the essential functions of this position and job successfully, an individual should demonstrate the following competencies:
Ability to work in a fast paced, team-oriented environment and sometimes under tight deadlines.
Ability to work both independently and with a team.
Problem solving—the individual identifies and resolves problems in a timely manner with direction; gathers and analyzes information skillfully and maintains confidentiality.
Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new methods to complete assignments.
Oral communication—the individual speaks clearly, can accurately process verbal instruction, asks questions if something is unclear and willing to present new ideas to improve processes when applicable.
Written communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to draft and interpret concise correspondence.
Quality control—the individual demonstrates accuracy and thoroughness in their work.
Adaptability—the individual balances competing demands and is able to switch gears to accommodate change and unforeseen circumstances.
Dependability—the individual is consistently at work and on time, follows instructions, responds to management’s direction and solicits feedback to improve performance.
Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Ability to take direction, and accomplish tasks efficiently, on time and accurately;
Ability to prioritize with direction;
Ability to apply sound judgment and use discretion when dealing with sensitive information;
Ability to work independently with minimal guidance as well as within a team;
Ability to communicate effectively verbally and in writing;
Ability to work in a team-oriented environment;
Excellent interpersonal skills;
Excellent organizational skills;
Intermediate knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams; and
Experience with Cadmium is highly desirable.
The physical demands described hereafter are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to independently ascend and descend stairs.
Ability to independently reach, twist and bend.
Ability to independently remain stationery for extended periods of time.
Ability to independently lift up to 30 pounds when required.
This position will work on a hybrid schedule. 3 days in office, 2 days remote.
The Parenteral Drug Association (PDA) is the leading global provider of science, technology and regulatory information and education for the pharmaceutical and biopharmaceutical community. Founded in 1946 as a nonprofit organization, PDA is committed to developing scientifically sound, practical technical information and resources to advance science and regulation through the expertise of its nearly 10,000 members worldwide.