The Heart Failure Society of America is seeking an editorial assistant to support the society’s official peer-review journal, Journal of Cardiac Failure (JCF). The Editorial Assistant coordinates all incoming papers, author messages regarding submissions, initial veracity check, reviewer invites, follow up with late reviews, decision letter coordination; and final accepted papers prepared for sending to Publisher. They also provide support, as needed, on JCF initiatives, such as the DEI+B Task Force, the JCF Reviewer Mentorship Program, coordinating timing for calls, answering questions by email and providing follow-up action items. The Editorial Assistant reports to the Director, Journal Publishing.
This is a virtual position and affords maximum flexibility for work-life balance.
Responsible checking in all JCF submissions, following all proper protocols for submissions (roughly 1200-1400 papers/year)
Serves as first point of contact for authors and reviewers with questions re: submissions
Keeps track of and sends all reviewer reminders, following up on late reviews and communicating with reviewers who have not yet submitted their reviews.
Assigns statistical reviewers to provisionally accepted papers as needed
Coordinates the sending of the final decision letters once editorial board review has occurred, following all proper protocols for decision letters.
Provides logistical support for JCF initiatives, including coordination and scheduling of calls for Editorial Board Member calls (4 x year); Task Force calls (TBD); and Mentorship program calls (2 x month for 6 months)
Provides back up to the Director, Journal Publishing as necessary
Bachelor’s degree required
Excellent writing/editorial skills
Ability to work independently and remotely; previous experience with Zoom and Microsoft Teams is preferred
Strong computer skills, with working knowledge publishing software and tools
Dedication to customer service and ability to work well in a team environment with physicians, executives, contractors, consultants, and other staff
Attention to detail and ability to complete assigned tasks within established deadlines
Ability to rapidly learn the online JCF submission platform
The Heart Failure Society of America is a multidisciplinary organization working to improve and expand heart failure care through collaboration, education, research, innovation, and advocacy. Our members include physicians, scientists, nurses, nurse practitioners, pharmacists, and patients. Our goal is to significantly reduce the burden of heart failure on patients and families worldwide.