Details
Posted: 24-Jun-22
Location: Arlington Heights, IL
Type: Full Time
Required Education: 2 Year Degree
Salary: Open
Categories:
Education and Training
Project Management/Program Development
Salary Details:
Excellent benefits including: Work from home 2 days/week - 95% Employer-paid Health and Dental Insurance - 401K & Profit Sharing - Paid Holidays and PTO program - Life Insurance - Long Term Disability
Internal Number: Barb King
Executive Administration, Inc. (EAI) has an immediate opening for a CME Program Specialist for the American College of Allergy, Asthma & Immunology (ACAAI). This position plays a key role in growing and maintaining the highest standard of educational excellence and reports directly to the Senior Director of Education Solutions.
The American College of Allergy, Asthma & Immunology (ACAAI) is a professional association of 6,000 allergist/immunologists and other certified health professionals. Established in 1942, the College is dedicated to improving the quality of patient care in allergy and immunology through research, advocacy and professional and public education.
We’re conveniently located in Arlington Heights, IL, off I-90. EAI is a full-service firm, providing management and headquarters services to national and international medical organizations.
The Program Specialist is responsible for joint providership activities and online activities. The position interfaces with internal and external partners to implement CME processes related to these programs including educational grants, communication with planners, faculty and staff; and CME documentation and reporting.
JOB DUTIES AND RESPONSIBILITIES:
Joint Provider Programs (approximately 10-15/year)
- Responsible for managing Joint Provider material and the related online information for these activities.
- Responsible for ACCME compliant programming and documentation for all jointly provided programs, including letters of agreement, disclosures, mitigations, compliance review of content and promotional materials, activity folders, online activity information, etc.
- Prepare, solicit and track educational grant applications, acknowledgments and reconciliations for jointly provided activities.
- Responsible for both internal and external reporting of all Joint Provider related data.
- Communicates with educational planners, faculty and staff to ensure ACCME compliance.
Serial Programs: Webinars & Podcasts (1/month)
- Works with third party staff on recorded webinars to be reviewed and approved for CME – create course and update/maintain in online learning center.
- Coordinates the production and CME processes for certifying podcasts for CME credit; including posting the activity on learning center and maintaining / updating as necessary
- Collects disclosures and ensures review and mitigation.
COMMON TASKS:
- Create timelines for all administrators of the jointly provided meetings and other projects
- Prepare all detailed grant request documents for jointly provided meetings, submit to pharmaceutical companies and track responses throughout the year
- Coordinate letters of agreement (LOA), needs assessments and reconciliations for jointly provided activities
- Collect disclosures, ensure review and mitigation.
- Review educational slide presentations in accordance with ACCME/AMA requirements
- Communicate with educational planners, faculty and staff for preparation of ACCME documentation for jointly provided programs.
- Communicate and collaborate with association members and educational partner organizations
- Provide transcript and certificate support for attendees of jointly provided programs
- Create abstract files for ACCME accreditation for all Joint Providers
- Prepare and maintain course information in Learning Management System
- Maintain master activity list
- Maintain SOPs for Joint Provider and serial activities
QUALIFICATIONS:
The position requires strong management abilities and interpersonal skills. The successful candidate must have the following qualifications:
- Associate degree required, bachelor’s degree preferred.
- Minimum of 1-3 years in medical education or business development in an association environment, preferred.
- Strong interpersonal verbal and written communication skills
- Proficient in Microsoft Office, Adobe Pro, and association software
- Detail-oriented and able to document financial and/or statistical information
- Mid-level knowledge of accreditation criteria preferred
- Familiarity with medical, healthcare terminology is helpful.
