COVID-19 vaccination is required as a condition of employment (requests for reasonable accommodations for medical or religious reasons will be considered).During this current situation with COVID-19, the ABA will continue to accept and process applications for job opportunities. We will conduct our recruitment process via alternative means (virtual interviews) for the time being. The ABA recruits employees seeking opportunities for challenging and substantive work defending liberty and pursuing justice in the U.S. and around the world. The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.
The Meetings Manager has a high level of expertise in the meetings industry which allows them to serve as staff liaison to member committees and project teams. The Meetings Manager is responsible for researching data and keeping abreast of industry trends to establish and recommend meeting-related policies and procedures to staff and members. Often conducts conference and planning orientations for entity leadership and/or educational activities for other association meeting planners.
The Meetings Manager is responsible for the strategic planning and execution for all entity conferences and is ultimately accountable for the organization, promotion, and financial control of all entity meetings.
Responsibilities include staffing, site selection, contract negotiations, budgets, deadlines, marketing, and onsite meeting management including vendor communications, group activities, and catered events.
Essential Job Functions and Responsibilities
Supervise and manage meeting planning unit or team during pre-planning process as well as on-site during conference. (Allocate assignments of new projects to planning team based on schedules and capabilities).
Oversight of all entity meeting operations to include; budget development and execution, monitoring project timelines, scheduling, space assignments, group activities, catering, vendor communications and on-site logistical execution.
Decision-making and approval authority on all GC approved hotel contracts, vendor contracts and overall conference administration.
Primary Liaison to hotels, vendors and members in regards to all entity meeting related logistics, policies and procedure.
Responsible for the strategic promotion, marketing, organization and execution of all conference logistics.
Performs other related duties as required.
Required Education, Qualifications, Experience
Bachelor's degree or equivalent experience (an additional 3 years in meeting planning, marketing, and/or project management).
5+ years’ meeting experience with an emphasis on staff management and project management.
Interpersonal and written communication and organizational skills must be highly developed.
Must be detail and service oriented and possess an ability to efficiently balance conflicting priorities and multiple tasks.
Proficiency in Microsoft Office (Excel, Word, Access and PowerPoint).
Preferred Education, Qualifications, Experience
Hotel catering and conference services experience strongly preferred.