American Academy of Physical Medicine & Rehabilitation (AAPM&R)
Location: Rosemont IL,
Type: Full Time
Required Education: 4 Year Degree
Salary: 60 - 64k
Internal Number: ED1021
We are seeking a meeting planner with strong project management skills and a passion for both in-person and virtual event and education delivery. The Manager will serve as project manager for our virtual meeting platforms and support in-person meeting & event logistics. They will oversee registration and housing systems, implementation of video conferencing and virtual event platforms, abstract and education management software, and integrations with Association & Learning Management systems.
Essential Duties and Responsibilities:
Develops and manages project timelines, schedules, and other project management tools to ensure successful delivery of live and virtual events
Manages financials and contributes to developing budgets, updates financial forecasts and proactively addresses expense variances
Assigns meeting space, creates food & beverage plans, oversees AV requirements and other third-party supplier needs (transportation, temp staffing, etc.).
Serves as main point of contact for conference housing vendor and internal Academy contact for all housing inquiries and needs. Oversee the build, testing and launch of online housing portals; maintains housing dashboard for ongoing tracking, takes action to address housing trends or inventory needs
Applies the use of event technology solutions to spearhead and support education initiatives, including abstract management tools, web-conferencing tools, podcasts, virtual event platforms and live capture/recording tools. Support speaker and faculty training and preparation, as needed
Creates analytical reports based on session evaluation data, engagement metrics and overall participation to aid decision-making for the overall digital product portfolio and virtual event calendar
Leads the overall planning of event registration during the pre, onsite and post show phases. Coordinate registration website development, oversees integration of registration technology and iMIS (Association Management System), manages registration testing and ensures registration is ready to launch
Leads meetings with staff teams to gather and document requirements; strategize potential solutions to challenges they face with their registration processes; as well as develop agendas and meeting minutes
Creates RFPs for event technology vendors, including registration systems, conference housing solutions, virtual event platforms and other virtual engagement tools. Collect proposals, prepare budget implications, and make recommendation to Director of Meetings for approval
Contributes to overall success of team by identifying challenges and proactively seeking solutions. Proactively communicates project status and program deadlines
Strong project management skills with attention to detail.
Comprehensive knowledge of meeting & event planning, housing, and registration management
Experience working collaboratively with association volunteers and faculty
Possess strong financial management skills.
Self-starter with strong communications skills
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint)
Maintains high professional standards of integrity, ethics, and commitment to the goals of AAPM&R.
About American Academy of Physical Medicine & Rehabilitation (AAPM&R)
Who We Are: As the premier medical society for the specialty of physical medicine and rehabilitation, AAPM&R is the only organization exclusively serving the needs of practicing PM&R physicians.
Vision Statement: Transform the focus of health care to value function.
Mission Statement: The American Academy of Physical Medicine and Rehabilitation serves its member physicians by advancing the specialty of physical medicine and rehabilitation, promoting excellence in physiatric practice, and advocating on public policy issues related to persons with disabling conditions.
Core Purpose: To advance our members’ ability to serve patients