The Operations Manager serves as the manager of the office, both physically and virtually. Duties include programmatic and logistical support of meetings and conferences, working with contracted event planner and staff, assisting the part-time accountant, and managing other vendors.
This position serves as a resource to the organization for various member services.
Specific responsibilities include:
Conferences and Meetings
Assist the Executive Director in the development of conference and meeting programs.
Recruit conference speakers in conjunction with the Executive Director and serve as NAESCO’s primary contact with speakers and Event planning company.
Work with staff and contractors in fulfilling conference and workshop logistics which may include: sponsorship fulfillment, vendor display coordination, printed or online material preparation, site logistic coordination, and other conference related activities.
Create documents in conjunction with Executive Director for workshop, board meeting and conference packets, including agendas, budgets, exhibits and other attachments.
Record and prepare minutes for all meetings as needed.
Provide guidance to speakers and coordinate with A/V technicians at conferences and meetings to make sure the programs run smoothly.
Provide backup assistance during meetings and conferences.
Accreditation and Continuing Education
Work with Accreditation Committee Chair and Executive Director to track accreditation. timelines, disseminate current accreditation materials, and serve as coordinator of accreditation process.
Manage and submit required course information for the continuing education program, maintaining the credentials with the American Institute of Architects. Provide documentation to CEU recipients.
Work with vendors to ensure office has needed supplies and services.
Work with accountant on payables and receivables.
Manage Merchant Account and payment gateway.
Assist the other staff members as needed with member or other engagements.
Develop and submit government contract proposals in response to specific government solicitations, including drafting work plans and creating budgets.
Administer government contracts including negotiating contract agreements and managing grant billing and reporting.
Review and manage insurance and contracts for the organization.
Provide interface for legal and human resource needs occasionally.
Perform website and database management responsibilities.
College degree required.
Fully Vaccinated against COVID-19.
At least two years’ experience working in an office environment.
At least one year experience working in a non-profit environment.
Demonstrated ability to use Microsoft Office program suite.
Demonstrated ability to use a Microsoft-based personal computer.
Ability to work in a home office setting in the Washington DC metro area preferred.
About National Association of Energy Service Companies
The National Association of Energy Service Companies (NAESCO) is the leading advocacy and accreditation organization for energy service companies dedicated to modernizing America's building infrastructure through performance contracting.