The North American Nature Photography Association (NANPA) Foundation (a 501 (c) 3 non-profit organization) is seeking a part-time Executive Director to provide services in the areas listed below. The service provider will be treated as an independent contractor and is expected to work from his or her home or personal office. The contractor will report to the NANPA Foundation Board of Trustees.
Advancing Awareness and Appreciation of Nature through Photography.
The NANPA Foundation’s focus is on using photography to educate the public on ways to care for wildlife and our natural environment.
The North American Nature Photography Association (NANPA) Foundation’s mission is to raise funds and provide resources to advance awareness and appreciation of nature through photography. Our vision is to support education, conservation, photographic opportunities, advocacy, and ethical practices in nature photography.
The services expected from the contractor will include, but are not limited to:
SCOPE OF SERVICES
The NANPA Foundation Executive Director is expected to provide the following services for the Foundation, in general, and in addition the same or similar services as requested by the Foundation Board of Trustees. We’re looking for someone able to dedicate an average of 5 hours per week.
The services expected from the Contractor will include, but are not limited to:
Providing basic office support and record keeping functions for the Foundation, including management of all tasks for grants and student programs. Contractor will also oversee and coordinate promotion for grant applications and other Foundation projects. Should additional clerical support be necessary for large projects, it will be subcontracted by approval of the Foundation Board of Trustees.
Planning and coordinating Board of Trustee meetings, preparing agendas and minutes, assisting the Foundation’s Treasurer in preparing the Foundation draft budget and current financial information, and other documents to complete the Board meeting packet.
Serving as an ex-officio, non-voting member of the Foundation’s Board of Trustees.
Managing correspondence, and responding to phone and email inquiries.
Overseeing the updating and posting of financials with the Foundation’s Treasurer and sharing quarterly reports with the Board.
Developing and maintaining copies of minutes of the Foundation’s Board of Trustees meetings.
Maintaining a policies and procedures manual.
Preparing a letter of agreement for all Trustees to sign indicating their willingness to serve and attend meetings.
Securing signed Conflict of Interest forms from all Trustees.
Creating and maintaining a list of the Trustees’ contact information, and their terms and expiration dates of service, to be shared with the Board.
Serving as the Foundation’s webmaster, including updating and maintaining the Foundation’s website as necessary, when no one else is assigned to this task.
Setting up conference calls as necessary.
In a limited way, soliciting donations from individuals through letters and campaigns.
Thanking donors who give to the Foundation in accordance with IRS requirements and Foundation policies.
Maintaining and expanding a donor database, including donors and potential donors.
Maintaining regular communications with donors about the activities of the Foundation and impact of their gifts.
Using titles approved by the Board of Trustees, posting the names of donors on the website.
Maintaining an inventory of what the Foundation owns.
Maintaining a calendar which includes marketing, communications and other activities, and clearly states when grant applications are due.
Preparing email motions as needed between meetings.
Keeping the Board informed with monthly status reports.
Posting regular updates to the Foundation’s Facebook pages.
Researching investments options for the endowment fund.
Promoting the AmazonSmile donation link.
Helping to set up committees, subcommittees and task forces to see that Foundation projects are completed.
Signing checks, drafts and other orders for payment of money or other documents on behalf of the Foundation.
Maintaining charitable solicitation licenses in states in which the Foundation is required to register to be able to fundraise. This includes the filing of annual reports and changes to organizational documents, as required.Preparing an annual report for the Foundation following the close of each fiscal year.
Developing, soliciting and publishing marketing copy for various Foundation activities.
Please submit a cover letter, resume', and salary requirements for consideration.
BA/BS degree or equivalent experience and at least 4 years of association management experience.
Experience working remotely (we are a 100% virtual association) within a small team environment wearing multiple hats.
Knowledge, Skills and Abilities:
Minimum four (4) years non-profit association management experience
Excellent articulate, personable, and diplomatic customer service skills with demonstrated ability to work with volunteers
Must have proven project management skills
Must have a working knowledge of databases and Association Management Systems
Email and direct mail communications and membership experience required
Excellent copy writing and editing skills required
Superior verbal and written communications skills required
Social media content management experience required
Website analytics experience preferred
Accurate and efficient data entry skills; consistent accuracy and attention to detail a must
Ability to work with minimal supervision and see tasks/projects through to completion
Ability to organize and manage multiple tasks in a fast-paced and time-sensitive environment
High level of professionalism, discretion and commitment to maintain confidentiality
Behavioral Traits and Attitudes:
Outstanding creative and analytical thinker
Strong interpersonal skills
Works effectively with team members
Follows up on details
Flexible and able to accommodate changes in organization’s needs
Comfortable and works well with ambiguity and autonomy; self-motivated and able to work independently while also consulting/coordinating appropriately
Demonstrated desire and ability to learn quickly
Excellent computer skills including proficiency in use of:
Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint, etc.)
Constant Contact or similar experience
Social media admin experience (Facebook, Instagram, Twitter, LinkedIn, YouTube, etc.)
WordPress posting including using template structures and plug-ins
Fundraising experience required
Zoom, Google Docs, Bloomerang, experience preferred
Internal Number: Foundation ED
About North American Nature Photography Assn. Foundation
NANPA, the North American Nature Photography Association, is the first and premiere association in North America committed solely to serving the field of nature photography.
Our Mission: NANPA promotes the art and science of nature photography as a medium of communication, nature appreciation, and environmental protection.
NANPA provides information, education, inspiration, and opportunity for all persons interested in nature photography.
NANPA fosters excellence and ethical conduct in all aspect of our endeavors and especially encourages responsible photography in the wild.