The American Society of Human Genetics (ASHG) seeks a full-time Administrative Assistant. Reporting to the Manager of Governance and Executive Operations, the Administrative Assistant provides administrative, scheduling, and logistical support for executive office functions and support and coordination for a wide range of office management activities, including governance responsibilities, meetings and event coordination, and growing development activities.

Administrative support of Executive Office

• Assist in administration activities including organizing files, arranging internal and external meetings, processing invoices, expense reports.

• Provide administrative support for board, committee, and award activities
• Provide support to the Chief Executive Officer including calendar management, travel and other activities. 

Development and organization advancement program activity

• Provides support for fundraising and development program activities including management of funding database and data entry.
• Assists with general data governance projects as needed
• Records contributions (gifts, grants, sponsorships, etc.) and sends acknowledgement letters and invoices
• Coordinate development solicitation and stewardship of mailings.

Office Management

• Collate and distribute mail.
• Create and maintain filing systems, both electronic and physical.
• Answer phones and greet visitors.
• Ordering and taking stock of office supplies.
• Enters and secures data in appropriate organizational data management systems.
• Note: ASHG is currently working remotely indefinitely. During this time, less time will be devoted to this function.

• General support across member-facing organizational areas.
• Other duties as assigned.