Mental Health America (MHA) seeks a Meeting Planner in Alexandria, VA, to manage Mental Health America’s in-person, virtual, and hybrid events.
Here’s who we’re looking for:
You LOVE events. You’re the type of person who loves managing every detail of an event down to what color flowers are on each table. You think that managing high maintenance speakers and sponsors is a challenge. You can write marketing language, event scripts, and session descriptions easily. When the boss tells you the attendance target is up to 1,000 people from 600 the year before, you relish the opportunity to surpass previous benchmarks. Being onsite to execute the production of a conference or other event gives you a rush.
A note: Although MHA staff are mostly working remotely due to COVID, this position is eligible for full-time remote employment. However, because many events take place in the Washington, DC area, non-local candidates will be expected to travel to DC-area events and any required planning meetings at their own cost. Local candidates are strongly encouraged. MHA adheres to all state and federal recommendations for maintaining or exceeding social distancing guidelines – if local, you would be one of 2-3 people in the office on any given day for the immediate future, and PPE (masks, gloves, and hand sanitizer) is available.
Mental Health America (MHA) understands that racism undermines mental health. Therefore, we are committed to anti-racism and embrace diversity and inclusion in all that we do, including informing our hiring practices. We pledge to work against individual racism, interpersonal racism, and racist policies in all their forms.
MHA is looking for candidates who are aware of the necessity of emotional intelligence in today’s workplace.
Specific duties include:
Plan and execute all aspects of MHA events (in-person, virtual, and hybrid formats):
MHA’s Annual Conference, typically located in Washington, DC in June
Affiliate Pre-Conference Day, held in conjunction with the Annual Conference
Policy Institute, held in conjunction with the Annual Conference
Virtual Hill Day
Four Regional Policy Council meetings throughout the year (one in February, two in the summer, and one in December), usually held alongside national legislator meetings
Other virtual, hybrid, and in-person events
Work with finance staff to set budgets and projections
Participate in site selection and negotiate contracts
Coordinate onsite logistics, including room setup, A/V, and food and beverage
Set the theme and agenda of meetings
Secure keynote and plenary speakers
Manage calls for proposal and selection of breakout speakers
Create run of show and scripts
Oversee awards nomination process and judging
Make hotel and travel arrangements for speakers
Ensure accessibility of conferences for people of varying levels of ability
Suggest and implement additional meetings, conferences, or other special events
Work with Vice President of Development to craft sponsorship requests
Manage logistics for sponsors, exhibitors, and advertisers
Oversee the creation of any event websites or apps
Set communications strategy for marketing events
Be responsible for meeting marketing and attendance targets
Secure continuing education credits
Supervise a part-time event marketing position
The ideal candidate:
A bachelor’s degree and a minimum of 3 years in conference or event planning
Proven experience managing virtual events or virtual components of in-person events
Experience working in health or human service fields
Excellent writing, editorial, presentation, and other communication skills
Excellent organizational skills and attention to detail
Professional or personal experience with mental health and/or other chronic health conditions or disabilities is a plus.
Please send a cover letter/letter of interest and resume as well as a writing sample via e-mail to email@example.com. Please type “Meeting Planner” in the subject line of the e-mail. No phone calls, please. EOE.
Telecommuting is allowed.
Additional Salary Information: MHA has a strong benefits package, including health insurance, flexible work schedules, PTO, professional development funds, and a 401K match.
Internal Number: MP11192020
About Mental Health America
Mental Health America (MHA) – Founded in 1909 by Clifford W. Beers, Mental Health America is the nation’s leading community-based nonprofit dedicated to addressing the needs of those living with mental illness and promoting the overall mental health of all. MHA’s work is driven by its commitment to promote mental health as a critical part of overall wellness, including prevention services for all; early identification and intervention for those at risk; integrated care, services, and supports for those who need them; with recovery as the goal. During his stays in public and private institutions, Beers witnessed and was subjected to horrible abuse. From these experiences, Beers set into motion a reform movement that took shape and is known today as Mental Health America.
MHA’s programs and initiatives fulfill its mission of promoting mental health and preventing mental illness through advocacy, education, research and services. MHA’s national office and its 200+ affiliates and associates around the country work every day to protect the rights and dignity of individuals with lived experience and ensure that peers and their voices are integrated into all areas of the organization.