The American Physiological Society (APS) was founded in 1887 and is a global leader in expanding knowledge related to biological function. It connects a multidisciplinary community of nearly 10,000 scientists and educators from around the world, driving collaboration and spotlighting scientific discoveries in physiology and related disciplines. The members are advancing treatments and cures for everything from cancer and heart disease, to obesity and addiction. They are also deepening insight into living organisms generally, helping us to better understand how things like climate change are affecting the world around us.
APS Publications are dedicated to the advancement of physiological research, examining major physiological systems from the cellular and molecular to the organ and system level. With 16 distinguished scientific peer-reviewed journals the program seeks to provide a best in class publishing service for our authors, reviewers, editors, and the physiology community.
APS Publications are seeking a dynamic Peer Review and Ethics Coordinator who will help support the day to day administration of peer review for select journal(s) and assist in the management of ethics cases within the APS publishing program.
Peer Review Coordinator duties (percentage of time 65%):
Reporting to Associate Publisher of Peer Review, acts as a welcoming entity to those who submit to select APS journals, providing top-notch customer service and day to day author and editor support. Ensure quality and completeness of submissions and quality control of metadata and Articles in Press (AIPS) articles. The following responsibilities for the peer review process, accepted manuscript handling and administrative support include:
Peer Review Process:
Process newly submitted manuscript records
Support authors with submission system access and submission of manuscripts
Collect relevant documentation and forms
Resolve technical issues for authors
Enforce journal policies and requirements for submission
Monitor the workflow of the journal and the status of submissions
Maintain the user database, edit records, merge duplicates as needed
Assist with the resolution of problems with revised records as needed
Issue reminders to ensure timely processing of manuscripts
Accepted Manuscripts Handling:
Validate metadata and files for AIPS publication
Publish accepted manuscripts in AIPS on a regular schedule
Secure and confirm files and documentation for production
Export digital records to production system, transfer materials to journal supervisor
Provide support to editors and staff on issues pertaining to peer review system and policies
Maintain and provide regular reports to editors
Assist in resolution of issues with records exported to AIPS
Resolve issues that may arise during the peer review process and with manuscripts that have been accepted for publication
Serve as a resource for questions regarding the peer review process
Publications Ethics Coordinator Duties (percentage of time 35%):
Reporting to the Publications Director of Policy, facilitates proper handling and resolution of publication ethics queries raised in any of the journals and books published by APS including the following:
Draft and send ethics case correspondence to respondents with guidance from Publications Director of Policy, Editor, and Publications Committee
Maintain records on all written correspondence between APS and
Maintain and prepare data on ethics office cases for reporting at editors’
meetings and in annual updates.
Liaise with APS Peer Review and Production staff to facilitate corrections resulting from ethics
Evaluate plagiarism reports and recommend corrections to Publications Director, Policy
Maintain strict confidentiality on all ethics cases
Duties, responsibilities, and activities may change at any time with or without notice.
Required Education and Experience
A Bachelor’s degree is required with 2+ years of relevant experience.
Experience in scholarly publishing, specifically in a scientific or medical publishing setting highly
Must have excellent oral and written communication skills, and collaboration skills.
Knowledge of editorial processes, scientific peer
Strong prioritization and time management skills, the ability to meet
Data analysis skills, including tracking journal submissions and timeliness of peer
Our organization is a member of FASEB. FASEB is made up of 30 scientific member societies, representing more than 130,000 researchers from around the world. Our members are scientific societies that share a common vision for the advancement of research and education in biological and biomedical sciences.