The National Business Officers Association (NBOA), the only national association focused exclusively on supporting independent school business officers and business operations staff and fostering financial and operational excellence among independent PK-12 schools, is seeking a strategic and collaborative professional to serve as its Vice President, Finance and Administration.
By joining the dynamic, high-functioning NBOA team, the successful candidate will have a unique opportunity to make a positive impact on the business operations of numerous independent schools.
The Vice President, Finance and Administration oversees all aspects of the financial and operational health of NBOA, including transactional accounting, regular reporting of financial statements, and budgeting, as well as human resources, administration and general office management.
This is a senior-level management position reporting directly to the President and Chief Executive Officer (CEO). The Vice President must be able to work successfully in both strategic and operating arenas, possessing a strong command of day-to-day association operations, while providing strategic and long-term financial counsel and advice to the President and CEO, Board of Directors and staff.
Essential responsibilities for this position include:
Financial and Executive
Ensure the timely preparation of monthly financial statements and Board reports
Manage the annual audit with the external audit firm, facilitate annual audit process, and ensure that required all financial records and audit-related work papers and schedules are prepared in a complete and timely manner
Ensure the timely preparation of Form 990 and other tax filings
Advise staff on financial planning, budgeting, accounting, cash flow and financial policy matters
Partner with senior management team on operational and strategic issues as they arise, and engage with senior staff to ensure that all financial and operational solutions positively support NBOA’s strategic goals
Prepare monthly reconciliations of balance sheet accounts including bank statements
Lead annual budget preparation process and prepare budget and year-end projections
Support long-range financial planning and strategic planning with CEO and staff, and provide strategic and operational recommendations to the CEO based on financial analysis and projections
Provide advice and analysis to staff on financial performance and the implications of contracts and business decisions
Serve as staff liaison to the NBOA Board Finance and Audit Committee
Develop and update the association’s long-range financial plan model for review by the CEO and the Finance and Audit Committee
Serve as primary manager for banking and merchant services relationships
Ensure the organization's financial policies and accounting practices are in accordance with GAAP, and FASB, and update as needed
Implement appropriate systems policies, standard operating procedures, and internal controls and accounting standard changes as recommended by the external audit firm
Mentor and develop accounting and operations staff and support the professional growth and development of administrative team members
Oversee centralized management and process accounts payable, accounts receivable, invoicing, credit card processing, cash receipts, deposits, expense reimbursements and other financial transactions
Protect the assets of the association and mitigate risk
Manage cash flow and work with banks and investment advisors to make sure that the association’s funds are prudently managed and invested according to the approved investment policy
Ensure accuracy of CMS and QuickBooks financial records, including daily reconciliation and review.
Human Resources and Administration
Oversee and facilitate human resource functions including payroll processing and reporting; annual review of employee handbook; 403(b) transactions and plan; other benefits administration, including leave administration, flexible spending program, insurance plans, wellness, transportation, phone and parking; and support performance management process and professional development
Assist with the hiring and terminating of employees and management of the staff compensation program, at the direction of the President and Chief Executive Officer
Serve as primary liaison to headquarters landlord; manages facilities and equipment for the headquarters office and staff; and provides support for distributed staff home offices
Serve as primary contact for vendors and services, including headquarters IT, and provides backup support for Director, IT and Web Services, for overall IT operations
Maintain contracts and agreements, and supports staff in contract review
Supervise Executive Assistant and Accounting Manager staff positions, including establishing and monitoring administrative staff performance and goals, assign accountabilities, set objectives, establish priorities, conduct annual performance management and resolve issues
Assist with new staff orientation
Provide onsite support at NBOA meetings, including, but not limited to, registration and sales functions
Develop, implement and achieve mutually agreed annual performance goals and objectives
Other duties as assigned, in alignment with position responsibilities and organizational goals.
Bachelor’s degree in accounting/finance or associated disciplines; MBA/CPA desirable
A minimum of 10 years of senior-level professional experience in finance and accounting work in an association or nonprofit environment in a senior management role in a high-performing organization
Knowledge of and familiarity with nonprofit accounting standards
Proactive knowledge of association operations that includes efficient and effective management of vendors, service providers, space leasing and building operations, and information technology
Experience managing staff, including professional development and performance assessment
Experience developing financial plans and budgets and reporting financial performance
Detail-oriented and able to produce organized and accurate materials quickly
Computer proficiency, including expertise with the QuickBooks accounting systems, membership databases (netFORUM preferred) and Office Suite applications
Excellent written, oral, interpersonal and presentations skills and the ability to effectively interface with association leaders and staff
Commitment to customer service within the staff and externally with members and customers
Some travel required.
Other key characteristics of the Vice President include:
The capacity to think beyond individual program area for the good of the association and membership.
Must be able to work with flexibility, efficiency, enthusiasm and diplomacy, in a virtual/distributed staff team environment as a leader, team member and professional role model, with daily interaction individually and as part of collaborative team efforts.
Highly conscientious and possess a high degree of integrity while working with confidential information discreetly and appropriately.
Display a high level of energy and thrive in a fast-paced, innovative environment.
The ability to develop and maintain positive, productive working relationships with members, colleagues, supervisors and key association partners/stakeholders.
Must have a dedicated work space for scheduled teleworking.
Application instructions: To be considered, the applicant must provide as attachments a cover letter that includes explicit salary expectations for this position, a resume and a list of professional references. No calls or emails, please.
Telecommuting is allowed.
Additional Salary Information: The salary is open and commensurate with experience.
This position is based in Washington, DC, with scheduled teleworking allowed.
About National Business Officers Association
Founded in 1998, the National Business Officers Association is the only national membership organization focused on the needs of the independent school business office and business operations staff in the country. Its mission is to develop, deliver and promote best business practices to advance independent schools. Through its Annual Meeting, magazine and newsletter, webinars, online courses, research initiatives and websites, NBOA advances business excellence to help independent schools achieve educational excellence in the 21st century. NBOA employs 17 full-time staff and operates an annual budget of $6 million. The association is headquartered in Washington, DC, with some staff serving the association from home offices located across the country. Since 1998, NBOA has grown and expanded its membership, programs and services, currently serving over 1,400 member schools in the United States, 130+ corporate members, and more than 100 schools in Canada and across the globe.