The American Society of Cataract and Refractive Surgery (ASCRS), a membership association created to advance the art and science of ophthalmic surgery and the knowledge and skills of ophthalmic surgeons, is seeking a Meetings and Exhibits Planner.
Job duties and responsibilities:
Working with official housing company, manage all VIP, Staff, & Vendor housing along with sub-blocks, hotel contract concessions, master billing, online and print marketing, and reviewing and coding of final hotel invoices.
Process all exhibitor booth invoices and payments.
Review and edit all content for meeting previews, final programs, exhibitor guides, service kits, and mobile app.
Manage all affiliate function requests for the Annual Meeting.
Oversee and coordinate all temporary staffing needs for the annual meeting to include vendor selection, scheduling, requesting estimates and coding of final invoice.
Serve as the main point of contact for the shuttle bus and floral vendor for the annual meeting.
Work in conjunction with the Meetings Department and vendor partners on various projects to include floor plans, graphics, signage, and structural designs.
Serve as the main point of contact for Exhibitor Registration.
Oversee the coordination of annual meeting exhibit hall map to include design, layout and production with printing vendor.
Support Exhibits Manager with collection and coordination of exhibitor requests to include hazardous waste, lasers, booth giveaways and mailing lists.
Assist Director of Meetings with writing and development of event specifications for annual meeting.
Provide onsite logistical support to the Meetings Department for the Annual Meeting.
Working in conjunction with the convention & visitors bureau, coordinate all site visits for staff and vendors.
Plan and develop all in office planning and debriefing meetings and agendas.
Provide support to Meetings Department on additional meeting projects as needed.
EXPERIENCE, KNOWLEDGE, AND SKILL REQUIREMENTS:
3+ years of meetings/exhibits and event planning experience
Strong communication skills both verbal and written
Well organized and skilled at managing multiple events simultaneously and can effectively work across functions in a team environment
Proficiency operating a PC using MS Office product suite (Word, Excel, PowerPoint) and experience with databases to include floor plan management.
20% domestic travel required
May be required to stand up to 3-5 hours per day on show site
May be required to lift/move boxes up to 25 pounds
To apply for this position, please submit your resume and salary history/requirements. Include MEP in the subject line.
About American Society of Cataract and Refractive Surgery
The American Society of Cataract and Refractive Surgery (ASCRS), is a membership association created to advance the art and science of ophthalmic surgery and the knowledge and skills of ophthalmic surgeons.