Under the direction of the Associate Director, Governance assist with Governance and OED as directed. Review and update the governance sections of the AGD Website. Maintain and update all information for the Board, Executive Committee (EC), councils, committees and task forces through iMIS. Create agendas, prepare materials for electronic meeting workbooks for the Board and EC, take concise minutes, prepare and distribute electronically. Review, maintain and update policy manuals as approved by the Board. Assist with organization activities and special projects as directed.
Essential Job Functions: (duties may not be ranked by order of importance)
1.Maintain, update, and monitor the Associations governing documents such as: Governance Action Item List, Office of the Executive Director Operations Manual, Board and House of Delegate Policy manuals, Academy of General Dentistry Constitution and Bylaws
2.Assist the Executive Director in producing monitoring reports for the Board Policy Manual to assure that policies are up to date.
3.Manage and coordinate organization calendar including proactive identification of all meeting and event dates of official AGD leadership activities.
4.Update semi-annually allied organization briefing papers. Assist senior staff with developing agendas and background information for officer meetings with allied organizations. Assist with the development of the professional relations program.
5.Monitor and update the Governance portion of the Academy of General Dentistry’s website which includes the Leader Resource Center, Leader Opportunities, and Board and Executive Committee websites.
6.Manage and update Board and Executive Committee portions of AGD Connect which includes but is not limited to monitoring and administrating discussion threads, library document submissions and the calendar.
7.Work closely with senior staff to assist various workgroups, committees, councils, and task forces with ad hoc requests; serve as the primary staff liaison to the Executive Director and Board. Work with the Associate Director, Governance, Executive Director, and President on the creation of agendas, preparation materials for electronic meeting workbooks for Board and EC meetings, take concise minutes, preparation and distribution of such in accordance with policy.
8.Work closely with the Executive Assistant in processing Board and EC expense and allotment reimbursement requests.
9.Manage the yearly Call to Leader Engagement process, which includes soliciting appointment recommendations and requests, working closely with staff liaisons and the President-Elect to manage appointment letters and certificates associated with all aspects of the process. Update the iMIS database and files in conjunction with the Executive Assistant.
10.Assist management with any organization projects as requested as well as other duties as assigned.
Education: Bachelor’s degree or equivalent office experience.
Credentials (years of experience): Five to seven years professional office experience with at least two years of senior level administrative support. Association experience, particularly in Governance or Advocacy desirable.
Knowledge, Skills and Abilities:
The ability to communicate effectively and tactfully with AGD members and officers and present a positive image of AGD through these communications.
Possess strong project and personality management skills, exceptional organizational skills, customer service driven, and excellent oral and written communications skills with good spelling, outstanding proofreading and grammatical skills.
Demonstrate a high degree of attention to detail, ability to multi-task and understand the meaning of confidentiality.
Possess advanced skills with Microsoft Office Suite, experience with a Content Management System and the ability and willingness to learn new software and programs as required.
Must be able to type 50 words per minute.
Must be flexible and deadline oriented, proactive and be able work independently.
Need to be able to and work overtime as needed inclusive of but not limited to: traveling out of state for Board/EC/Annual meetings, at least two times a year; participate in bi-weekly conference calls outside of traditional work hours; and work occasional Saturdays for organization meetings.
Experience in hosting in-house meetings is preferred, but not required. Must have a can-do attitude.
General Understanding and Nature of the Position Description:In Accordance with the Americans with Disabilities Act, the above statements are intended to describe the general nature and level of work being performed by people assigned to this job classification. These statements are not intended to be an exhaustive list of all responsibilities, duties and skills of personnel so classified.
Additional Salary Information: AGD offers a competitive salary, excellent benefits including medical, dental, life and disability insurances, matching 401k and pension plan, PTO, holidays and a casual, collaborative environment close to public transportation.
About Academy of General Dentistry
The Academy of General Dentistry is a non-profit organization of more than 40,000 general dentists dedicated to staying up-to-date in the profession through continuing education. Founded in 1952, the AGD has grown to become the world’s second largest dental association. For additional information, please visit our website at www.agd.org