Job Summary: We are looking for an AP/AR specialist who is keenly accurate, organized, possess problem-solving skills, works well with fellow employees and vendors/customers, and has strong computer skills. If you are inspired by working in a fast-paced, trans-formative global think tank and are an individual of strong character, strong values and desire an organization with a focus on servant leadership, this might be the perfect job for you
Your efforts contribute to meeting company-wide profitability and customer satisfaction goals by producing accurate financial information, thorough analysis of that information and effective management of accounts payable and receivables. This position plays a key role in meeting the Idealliance profitability goals:
Contribute to a work environment that fosters pride in being part of a team-centric environment, balanced with great autonomy and promotes personal growth.
Maintain personal productivity and quality standards that make possible attractive financial returns and customer satisfaction.
Maintain a positive and innovative attitude for continuous improvement within a collaborative and servant leader mindset.
You are responsible for supporting the Idealliance vision and mission. Because you are in contact with current and prospective customers, partners, and vendors, and you are in a strong position to influence their satisfaction and our organization prosperity, this position requires tact, sensitivity, and professionalism.
Responsibilities and Duties:
The primary responsibility of AP/AR Specialist is to serve as a key and critical supporting staff member to the Director of Accounting, facilitating and guiding financial operations to ensure timely and accurate financial information and reporting. These are specific areas that must be addressed in meeting that responsibility:
Administrative & Operational
Maintain a professional demeanor that reflects the organization’s commitment to quality, continuous improvement, and respect for individuals.
Communicate and work effectively with staff by being an educator of financial procedures, process, and workflow.
Manage designated staff and outsource accounting services for input of accounts payables, invoicing, cash receipts, and other schedules and reconciliation.
Recommend improvements to processes and systems to streamline workflow to insure conformance with GAAP and accounting procedures.
Financial Duties & Responsibilities
Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
Interfaces with appropriate departments to secure proper payment approvals, proper income reports and proper financials for each portfolio
Processes and oversees expense reimbursement and reporting.
Prepares invoice deduction notices as required.
Properly codes all accounting records
Maintains accounts payable files and records.
Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
Assists with monthly closings and bank statement reconciliation.
Applies payments to outstanding invoices in a timely manner.
Prepares daily bank deposits; reviews for accuracy.
Monitors and maintains accounts receivable aging.
Assists with accounts receivable process through correspondence and collection calls as directed.
Researches customer claims of invoice payment and/or discrepancies.
Coordinates customer requests for invoice copies and credit memos, as requested.
Maintains accounts receivable files and records.
Records information about financial status of customers and status of collection efforts.
Sorts and files correspondence.
Assists with related special projects as required.
Performs other related duties as assigned by management.
Oversee running of monthly Great Plains/IMiS integration and batch processing reports including cash receipts and accounts receivables.
Special projects as assigned by the CEO
Associate’s degree (A.A.) or equivalent.
10-key by touch.
Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
Proficient in Microsoft Excel and other software suites.
Acute attention to detail.
Strong organizational, problem-solving, and analytical skills.
Proven ability to handle multiple projects and meet deadlines.
Excellent written and verbal communication skills.
Commitment to excellence and high standards.
Ability to understand and follow written and verbal instructions.
Ability to perform diversified clerical functions and basic accounting procedures.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Must be computer savvy with Microsoft Great Plains and IMiS (IMiS Experience Not Required, but HIGHLY preferred) experience critical.
Knowledgeable of accounting procedures and systems with 7-10 years of experience.
Idealliance, a global think tank, is a non-profit graphic communications industry organization with 12 strategically located offices around the world. Idealliance serves brands, content and media creators, manufacturers, service providers in print and packaging, fulfillment, mail delivery, marketing, material suppliers, and technology partners worldwide. We do our work through ISO Standards Innovation, Print and Digital Workflows & Technologies Collaboration, Technical Research & Industry Insights, and Certification, Training, and Brand and Facility Auditing Programs. Our specifications have transformed the graphic communications industry by defining production workflows for color (GRACoL®, SWOP®, XCMYK™, G7®, BrandQ®), content management (PRISM®), mail supply (Mail.dat®, Mail.XML™), and paper (papiNet®). ISO recognizes Idealliance as the world’s foremost certifying body for competencies, systems, materials and facilities, and Idealliance is the world's leading contributor to ISO standards.