This position works independently and as part of a team to assist the Chief Financial Officer in providing monthly financial statements, general ledger maintenance, inter-company billings, payroll, accounts receivable, and general accounting services for 3 LLCs and the Guideline Foundation.
Essential Duties & Responsibilities
Accounts Receivable Activities
Process LLCs daily lockbox deposits and create batches in the database. Enter accounts receivable payments for LLCs and Guideline Foundation accounts in ACGI database.
Process credit card charges for LLCs’ accounts and enter in Finance for accounts receivable items.
Processes in-house cash deposits to the checking accounts of LLCs and Guideline Foundation and enters in database.
Enters bank transactions for EFT’s and wire transfers for LLCs and Guideline Foundation accounts.
Supports LLCs with invoicing and adjusting accounts, statements, and purchase orders.
Reviews, posts, and transfers all batches in ACGI database to Great Plains.
Submit to SunTrust Bank the weekly check run for Positive Pay Check Fraud System.
Accounts Payable Activities
Back up for review of EFTs for each check run and calling the control totals in to SunTrust Bank.
Reviews the LLCs and GF checks each week before mailing.
Places stop payments on LLC and GFs checks as needed.
General Ledger & Financial Statements for AIHA and AIHF
Manages all general ledger accounting for LLCs and Guideline Foundation to include preparing and processing all journal entries and completing all monthly reconciliations of the balance sheet accounts and applicable revenue and expense accounts.
Carries out month end closing tasks including monthly closing allocations, and other journal entries for LLCs and Guideline Foundation.
Maintains the daily cash report for the LLCs and GF.
Resolves issues related to the LLCs and GF’s: outstanding checks over 90 days; unapplied accounts; refunds account; and clearing accounts.
Responsible for maintaining the records of LLCs’ fixed assets including recording purchases, disposals, and sales; prepares and processes the monthly depreciation journal entry.
Back up to the Senior Accountant II: Review and post intercompany journal entries, including netting the intercompany accounts on a bi-annual basis.
Prepare and process other assigned month end journal entries for LLCs to include recognizing prepaid expenses, accruing expenses, allocation of overhead and other miscellaneous journal entries.
Work with the LLC and GF staff to resolve any discrepancies, coding errors and/or timing of accruals/deferrals. Prepare journal entries to correct as needed.
Assist the CFO in the monthly financial statement review of LLCs and GF.
Back up Senior Accountant II for processing payroll as necessary.
Provide backup for staff as a resource for One Stop Reporting/Full Circle Budgeting (OSR) software to include Financial Statements, Budgets and Projections.
Attends all LLC and Guideline Foundation budget review meetings.
Annual Financial Audit:
Assists with preparation of audit schedules and information requested by auditors.
Provide backup for selected duties of other Finance department team members to include but not limited to processing lock box receipts and processing checks received in the office.
Ensure all accounting policies are followed by staff and report any possible infractions thereof to the CFO.
Perform any ad-hoc projects requested by CFO and any other Director who requires information from the Finance Department.
Attend Finance Department, All Staff and any other department meetings requested
Education & Experience
Bachelor’s degree required, accounting major preferred
7+ years of related experience at a similar level of responsibility (or combination of education and experience)
Experience in non-profit or association environment
Extensive experience using Great Plains accounting software
Advanced proficiency in general ledger and Microsoft Excel
Proficiency in Microsoft Word and PowerPoint
CPA or CPA-candidate
To Truly Excel, You Will
Have excellent customer service and phone skills, a high attention to detail, and strong organization skills
Be able to learn and become highly proficient using CRM or other AMS database
Quickly learn One Stop Reporting / Full Circle Budgeting software
Have strong knowledge of and experience with accounting principles and practices, including financial statement preparation, methods of financial and internal controls, and financial reporting
Have working knowledge of financial reporting for foundations, including reporting donor-imposed
Be able to work in an environment with a high volume of transactions while maintaining accuracy
Be able to work with minimal supervision and exercise independent judgment
Be comfortable using Microsoft Office suite of products
Some travel may be required but isn’t anticipated (conference attendance)
About American Industrial Hygiene Association (AIHA)
Founded in 1939, AIHA is a nonprofit organization devoted to achieving and maintaining the highest professional standards for its members. More than half of the nearly 8,500 members are certified industrial hygienists (CIHs), and many hold other professional designations. AIHA
administers comprehensive education programs that keep occupational and environmental health and safety (OEHS) professionals current in the field of industrial hygiene.?
AIHA is one of the largest international associations serving OEHS professionals practicing industrial hygiene and is a resource for those in large corporations, small businesses and who work independently as consultants.?