3-5 years of progressively responsible conference and event management experience
Combination of association and corporate experience a plus
Experience in a multi-client environment strongly preferred
Diverse portfolio of experience including but not limited to annual conferences, exhibition management, meetings, workshops, symposia and award gala productions and special events.
Team focus but independent judgment and vision
Strong oral and written communication skills and ability to interact in a firm but highly collaborative fashion
Solutions-oriented, creative problem solver
Must have the ability to prioritize and manage multiple projects and deadlines in a fast paced, dynamically, changing environment.
Team player with a strong customer service focus
Eager to learn with a desire for career growth in the events industry
Travel: 20%, chiefly 4-5 day blocks of time
Serve as meeting planner for variety of association clients, ability to
Serve in a support role for other client events, as needed.
Handle all venue and vendor solicitation, negotiations, contracting and management.
Manage all event logistics in advance, on-site, and post-conference to include site selection, room sets, audio visual, food & beverage, décor, signage, etc.
Manage and coordinate all vendors and staff through comprehensive event resume to include logistical facets for hotel, convention center, and applicable vendors.
Work with Resource Development team to manage fulfillment of sponsor benefits.
Evaluate and maintain event budgets against pre-set spending limits. Provide clients with accurate budget estimates pre-event and ensure post-event billing reflects these estimates.
Negotiate hotel and other vendor contracts, meeting Coulter standards for each client event.
Process invoices and check requests.
Maintain department files and notebooks.
Other duties as assigned.
Supervisory Responsibility (Current positions supervised): Not applicable.
Complete MCI USA timesheets
Other duties as assigned
Serve on appropriate MCI USA Matrix Management Teams; and
Function as MCI USA team member in accordance with MCI USA’s corporate vision and guiding principles.
Candidates must be authorized to work in the United States for any employer without sponsorship.
Interested candidates should send their cover letter with salary requirements and resume to firstname.lastname@example.org with position title in the subject line.
MCI USA is an Equal Opportunity Employer.
About MCI USA
MCI USA’s Association Management & Consulting business unit (formerly Coulter) is one of fewer than 10 companies worldwide that earned dual Charter Accreditation from the Association Management Company Institute (AMCi), and the American Society of Association Executives.
For more than 25 years we have accepted the challenge of transforming its high-profile national and international nonprofit clients from good to great.
From increasing membership, conference attendees and sponsorship revenues to driving digital innovation or simply finding answers to an operational challenge, our experts can help you meet key long- and short-term objectives.
We tailor our solutions to your specific challenges and opportunities, researching new market opportunities and designing business and product strategies to help you gain entry into new markets and grow sustainably.
Partnering with offices in 60+ cities around the globe, our association teams are constantly identifying, developing and sharing solutions to help you tackle the global trends affecting associations.
Our research helps you to stay ahead of the game, ensuring that your value proposition is unique, meets the concrete needs of current and potential members and advances your association's mission.