Assist in the direction and administration of the organization's financial operations. Assists in the management of the general accounting functions of the organization and the preparation of reports and statistics reflecting earnings, profits, cash balances, and other financial results. Manages the grant portfolio ensuring timely, accurate reports, adherence to grant rules and policies, and monitor grant expenses. Prepares annual financial reports for the associations oversight agency as well as the annual reporting form 990 for the internal revenue service center. Formulates and administers approved accounting practices throughout the organization to assure that financial and operating reports accurately reflect the condition of the business and provide reliable information necessary to control operations. Monitor the financial activity of grants and handle reporting this activity to the various funding sources. Responsible for meeting end of month and end of year deadlines as determined by the Controller.
Insures that systems and internal controls are maintained in accordance with generally accepted accounting principles. Assists in the management of the accounting software and communicates with MIS and accounting software vendors to ensure that systems are free of errors, and suggests improvements or changes in current procedures where appropriate.
Manages financial aspects of grants including assist in the preparation of grant budget proposals, monitor spending of funds against specific grants, submit ongoing financial reports to funders, ensure grant managers have current and projected costs, and draw down funds as needed. Maintain grant financial documentation in common drive. Assist in preparing and submitting budget amendments.
Assist in monitoring of compliance with grant contracts, including subrecipients and government guidelines. Ensure federal and donor restrictions are met. Review and approve grant expenditures.
Prepares monthly report for grant managers and communicate funding status for each grant.
Prepares and negotiates annual Indirect Cost Rate and Benefit pool proposals to oversight agency.
Reviews activities and transactions for A/R postings to ensure proper coding and amounts and to ensure accuracy of subsidiary ledger postings to netFORUM.
Reviews payroll reports for any discrepancy or error prior to final submission to ADP by HR.
Prepares, review and import payroll and related taxes, 401k and pension accruals in NAV.
Determine the annual employer pension contributions due at year-end. Respond to questions on the audit of the NACo 401k Plan and prepare required schedules and report from ADP.
Assist in the preparation of annual budget and periodic review.
Prepare the assigned schedules of the Form 990 for NACo and NACoRF and ascertain that assets, revenue and expenses reconciled with each corporate entity. Manages and reports on scholarship programs and insures compliance.
Complete tasks that maybe assigned during both independent and internal audits.
Performs monthly bank and investment account reconciliations for all entities and bank accounts for review by the Controller.
Staff contact for in-house travel portal including review and reconciliation of monthly staff travel expenses.
Performs regular and month-end closing journal entries for grant revenues and cost allocations.
Recommends and implements changes in accounting and administrative methods or procedures and provides suggestions for improvements in the financial and accounting software. Develops and maintains policies and procedures in accordance with Generally Accepted Accounting Principles (GAAP).
Assists with the maintenance of a well -organized and efficiently operating accounting department.
Other duties as assigned.
Interested candidates should send a cover letter, resume and salary requirements email@example.com go on line for more information atwww.NACo.org.
Employees of NACo enjoy a fun and challenging environment with a wide range of competitive benefits. Benefits include comprehensive medical, vision and dental insurance coverage; paid holidays and leave; transportation subsidy, tuition reimbursement; group life insurance, 401(k) match and pension plans, credit union membership; and short-term/long-term disability coverage.
NACo and its subsidiaries are equal opportunity employers. Our jobs are open to all applications regardless of race, color, sex, gender, sexual orientation, age, religion, national origin, marital status, pregnancy, disability, military status, or any other basis prohibited by federal, state, or local law.
Grants management compliance
Understanding of federal grant requirements
Keeps abreast of emerging issues
Acquire expert knowledge of the issue
Writing and Reviewing Skills
Organizes in logical concise manner
Uses clear, concise sentences and proper grammar
As a reviewer, provides appropriate guidance support staff
Excellent attention to detail
Oral Communication Skills
Presents ideas clearly and concisely
Organizes in a logical manner
Determines applicable content
Represents financial matters professionally and timely with grant organizations
Interacts with others in formal or informal modes to achieve common goals
Consults with and obtains support from other organizational departments when appropriate
Works collaboratively with staff at all levels
Facilitates the flow of information among the individuals and groups
Facilitates compromise/solutions within group dynamics and obtains buy-in from all members
Implements NACo’s policies assertively
Establishes and/or contributes to team efforts
Proficient in a variety of software applications and applies a variety of computer applications to daily work (NAV, netFORUM, Adaptive Insights)
Willingness to attend training and stay current with relevant topics affecting accounting and grants management
Time Management/Organization Skills
Handles multiple tasks and prioritizes work assignments efficiently and effectively
Organizes paper and electronic files for quick retrieval of information
Completes assignments on time for individual and group projects
Responds quickly and effectively to internal and external requests for information
Contributes to an environment of continuous improvements
Anticipates and adapts to shifting customer priorities and other changes in a constructive manner
Innovation and Creativity Skills
Takes responsibility and ownership
Generates and encourages new and creative ideas
Demands excellence for self and others
Develops creative solutions to problems
Commitment to open and transparent communications
Provides leadership to staff in the development of individuals and goals and professional development plans
Sets examples for others to follow
Provides employees with frequent performance feedback, encouragement and assistance, works with employees to correct performance problems
Supports employees in increasing their capabilities to contribute more to their present jobs and toward overall career development; identifies training needs and suggest training programs as appropriate
Encourages use of technology to accomplish the work of the unit
About National Association of Counties
The National Association of Counties unites America's 3,069 county governments.
Achieve healthy, vibrant and safe counties across America.